Pass Office Forms

Forms Related to Pass Office

Special Events Forms

A special event is defined as any event which is outside of regular airport operations for the requesting company that occurs post-security. Approval to host a special event is required from the Calgary Airport Authority Security Department (The Authority). If the Requestor is unsure if their event qualifies as a special event, it is better to submit an application and have the Security Department advise on the best course of action.

Special Event Approval must be requested a minimum of thirty (30) business days prior to event.

Special Event Authorization Guidelines

Special Event Vetted Name List Form

Special Event Issue Waiver

Special Event Application Form


  • Contractor Management Safety Standard (PDF)
  • Contractor, Subcontractor and Agents Alcohol and Drug Policy 2018 (PDF)
  • Environmental

    Spill Report Form (PDF)

    Crane Assessment

  • YYC Crane Assessment Form (PDF) *Note. Handwritten applications will NOT be accepted
  • Guidance Material for Crane Operations in Vicinity of the Calgary International Airport (PDF)
  • Transport Canada Assessment

    Click here to access the English form.
    Click here to access the French form.

    Submit forms or direct general questions to

    NOTE: Due to recent changes to the Canadian Aviation Regulations and Standards associated with marking and lighting of obstacles the obstacle assessments form has changed. Appendix C of Standard 621 contains the new form for all future obstacle assessments. The Aeronautical assessment form for obstruction marking and lighting replaces the previously used Aeronautical Obstruction Clearance Form (AOCF). The old form can no longer be accepted due to the regulatory changes. 

    NAV Canada Land Use

    NAV Canada Land Use Submission Form

    Information Technology

    IT Service Request Form (TSR)

    Electrical Field Call-Out and Fault Fact Sheet


    Building Services Shutdown, Locates and Excavation Permit Forms

    Work at the Calgary International Airport involving building services shutdowns, hot work, utility locates, excavation, directional drilling, external services shutdowns, or scanning/coring work requires an approved permit from our Civil Construction team. Please click on the links to the permit applications below to complete the online form.


    General permit inquiries and submissions can also be directed to:

    • Airfield Lighting Isolation Permit